The Meeting Room located at SFTFR’s Fire Station # 4 located at 2080 Mollys Backbone Rd is available for non-profit organizations as long as the purpose benefits the Sherrills Ford-Terrell community. The Meeting Room is not available for social functions of any kind, political activities, for any activity that would tend to incite or produce imminent lawless or disruptive action, or any activity that is obscene or defamatory, promotes false or misleading information, or is commercial in nature. Sherrills Ford-Terrell Fire & Rescue Inc. (SFTFR) Board of Directors, Fire Chief or his/her designee reserve the right the make this decision.

Permission to use the Meeting Room space does not constitute an endorsement by SFTFR of that user’s or group’s activities or beliefs. Any advertisement for activities held in the Training/Meeting Room must clearly identify the sponsor by name, provide a contact phone number, and include the following statement: “This program is neither sponsored nor endorsed by SFTFR.” No signs, banners, or flyers may be affixed to SFTFR property except unless approved by the Fire Chief or his/her designee.

Meeting Room users are responsible for room setup and for any supplies or equipment needed for their meeting purposes.

There is no audio/visual equipment available in the meeting room.  Users are allowed to connect onto SFTFR’s Wi-Fi network as a guest. Credentials will be provided to the user upon approval to use the meeting room.

The applicant is responsible for ensuring the Meeting Room is cleared prior to the established closing time and is left in a clean and orderly condition. If the room is left in a disorderly fashion or unclean condition, the signed user will be responsible for all costs associated with cleaning and/ or any repairs as a result of damage.

Smoking or use of tobacco products and/or electronic cigarettes is prohibited in all SFTFR facilities.  Except for service animals, no animals are to be brought into the meeting rooms, and no hazardous materials or open flames are allowed.

Light refreshments, excluding alcohol (which is prohibited), may be served in the meeting room. Applicants are responsible for removing all trash and leaving the room in a clean and organized fashion.

Users are responsible for making sure that doors are closed during their meetings, and that noise is kept to a minimum.  Users must understand that these are emergency services facilities and place of business that users should respect and act accordingly.
As an emergency services organization, all SFTFR facilities are equipped with security cameras and controlled access.  Upon request approval, SFTFR will grant system access for one (1) door at our Fire Station # 4 (Left Front Side Entrance Door into the Meeting Room for users to access the room) to be deactivated approximately 10 minutes before the meeting starts, and access control will reactivate 10 minutes after the user(s) were scheduled to done. Once a reactivation occurs, users will not be allowed back into the facility.   Therefore, users are strongly encouraged to start their meetings on time and end on time. **Facility doors are NOT to be propped open.
Users may use the restrooms in the hallway outside the meeting room. Users are prohibited from using the kitchen, appliances therein, kitchen utensils or for food preparation or cleaning up after light refreshments are served. All food items, bowls, utensils, etc. brought in by the user must be taken back home and cleaned. All trash must be removed from the room and deposed of by group or organization off site. Users are not allowed to venture into other areas of the fire station. The fire station is an active facility and employees are only authorized into other areas of the station. Any items, light refreshments, ice, containers, etc. are the responsibility of the applicant and must be removed when the meeting is concluded.
When the Meeting Room is not in use by SFTFR, it is available on a first-come, first-serve basis to individuals, groups, and organizations as specified in this document, with a completed application, required documentation, and approval for use. Reservations must be requested at least fifteen (15) days in advance of the meeting date in order to ensure time for confirmation. Reservations can be requested by residents of the SFTFR Fire District who are 18 years of age or over. The person making the reservation must be in attendance at the meeting or event and is responsible for ensuring adherence to the meeting room policy and that the room is left in a clean and orderly condition. Reservations can generally be made up to 90 days (three months) in advance of a meeting or event. One reservation per month may be made for recurring meetings, in order to allow for equal access and availability, unless approved by the Board of Directors or Fire Chief. Room request applications can be found and must be submitted online at the department’s website www.sftfr.net  Once a request has been received, the Fire Chief or his/her designee will review the request, make a decision to either approve or deny the request. Once a decision has been made the applicant will be notified via email and if approved, the meeting will be scheduled on the department’s calendar.
The Training/Meeting Room may be used Monday -Friday between the hours of 9AM – 9PM, Saturday and Sunday between the hours of 9AM – 5PM. The applicant will receive instructions for accessing and securing the space and must ensure the space is secured after use as instructed.
**NO PARKING ALLOWED IN FRONT OF APPARTAUS BAYS IN THE FRONT OR REAR OF THE STATION OR ALONG THE SIDE OF THE STATION (s) PATH OF FIRE APPRARTUS ENTERING OR EXITING THE STATION (s). Users must utilize designated parking spaces at the Fire Station. Parking is prohibited anywhere around the station whereby it will impede the ingress or egress of fire apparatus (meaning if it is not a marked designated parking space-do not park there). On duty fire department personnel are authorized to have any vehicle towed, at the owner’s expense, if the vehicle is not parked in a designated parking space.
Maximum number of occupants allowed in the meeting room at Fire Station # 4 is 15 People.

Required Documentation for All Applicants

The following must be uploaded along with the application when submitting an online request to use a SFTFR Facility:
  • Submit Application for use
  • Upload Verifiable 501c3 status
  • Upload Organizational Waiver (Completed by the organization’s Leader, President, or Chairman.
  • Upload General Liability Certificate and verification by organization/group that SFTFR has been added to their policy.
Should an applicant have questions concerning the Meeting Room use policy or application process, they may email the Fire Chief at rdavis@sftfr.net or call our Fire Station # 1 at 828-478-2131 during normal business hours. **SFTFR reserves the right to deny any group or organization use of facility with or without cause.

Requests will not be considered until all required documents are uploaded

Complete the Meeting Room Request Application Here.